Privacy Policy 

 

Dear visitors, 

We are pleased to welcome you on our website. In order for you to feel safe and comfortable during your visit on our website, we would like to inform you about the processing of your data. 

 

Who we are 

This website is operated by IntelliFinder A/S. We are a Danish company with our headquarter in Odense. IntelliFinder A/S offers a software solution to manage all kind of resources with geographically fixed locations. 

When “we” or “us” is used in this Privacy Policy, it refers to IntelliFinder A/S. 

 

Scope 

This Privacy Policy applies to all the personal information we collect about you as website visitor, customer, supplier, business partner or in general as an interested party to learn how we process your personal data. 

IntelliFinder A/S is responsible for the operation of this website. 

Depending on the specific circumstances of data collection and processing, the responsible legal person for the processing of personal data within the meaning of Art. 4 (7) GDPR is IntelliFinder A/S. 

 

External Links 

This website contains links to third party websites (“external links”). These websites are the responsibility of the respective operators. The provider has checked the external content on the initial linking of external links to determine whether any legal violations exist. At that time, no violations were evident. The provider has no influence on the current and future design and content of the linked pages. The setting of external links does not mean that the provider accepts the content behind the reference or link. A constant control of external links is not reasonable for the provider without concrete evidence of legal violations. However, in the event of legal violations, such external links will be deleted immediately. 

 

Requests by e-mail/ contact form/ telephone/ post 

Purpose of data processing/legal basis: 

Personal information that you provide to us by e-mail, telephone, post or via the contact form on our website will of course be treated as confidential. We only use your personal information for a specified purpose in order to process your request. The legal basis for data processing is Art. 6 para. 1 b), c), or f) GDPR. A legitimate interest in data processing within the meaning of Art. 6 Para.1 f) GDPR on the part of our company arises from the interest to answer your requests as customers, business partners, etc. and thereby to maintain our business relationship and promote customer satisfaction. 

For this purpose, when using our general contact form only your name, your telephone number and your e-mail address as well as country related information are required. Data you submit via an order form or other form, which is necessary for the fulfilment or initiation of a contractual relationship and therefore marked as mandatory entry field (*), will also be processed. You may provide us with additional personal information, but you are not required to do so. 

 

Storage duration/ Criteria for defining the storage duration: 

In principle, we store your personal data as long as it is necessary for the purpose for which it was collected. All personal data that you provide us through your requests will be deleted by us no later than 90 days after the final reply to you, or securely made anonymous. The 90-day storage period is due to the fact that it may happen that you contact us again after an answer on the same matter and we can then refer to the previous correspondence. Experience has shown that after 90 days there are usually no more questions about our answers. 

 

Processing of data of business partners 

Purpose of data processing/legal basis: 

As part of our business relationship with you as our customers, business partners, suppliers, etc. we process personal data such as your name, address, e-mail address, telephone/fax number, tax number, customer number, bank account details and, if applicable, place or date of birth, nationality and credit rating data as well as other data which you have voluntarily provided to us. The processing is performed for identification purposes, as well as entering into a contract, execution, administration and processing of contracts, evaluation of creditworthiness and safeguards, preparation of statements and credit notes or reimbursements, administration and enforcement of claims, compliance with legal regulations, data security and customer service. 

To be compliant with our legal obligation to prevent white-collar or money laundering crimes we also process personal data as part of our business relationship for the execution of compliance screenings (comparison of data with existing sanctions lists). 

 The legal basis for data processing is Art. 6 para. 1 b), c) and f) GDPR. 

 

 Storage duration/ Criteria for defining the storage duration: 

We store your personal data as long as it is necessary for the purpose for which it was collected. As far as there are no deviating legal storage obligations, the storage of the data required in each case therefore always takes place for the duration of the business relationship with you and until the expiry of the applicable limitation periods for any claims resulting from the business relationship. 

 

Data processing of password protected area (Partner Portal) 

As a partner of IntelliFinder A/S, you gain access to our partner area. Here, more information about our IntelliFinder System and marketing material for your subcontractors are available.  

 

Data processing of contact persons 

Purpose of data processing/legal basis: 

Our company processes personal contact information of contact persons on the side of customers, interested parties, suppliers and other business partners for communication by e-mail, telephone, fax and post. The legal basis for data processing is Art. 6 para. 1 b) or f) GDPR. The legitimate interest within the meaning of Art. 6 para. 1 f) GDPR arises from the interest to conduct or initiate the business relationship with customers, interested parties, suppliers and other business partners and to maintain personal contact with contact persons. 

 

Storage duration/ Criteria for defining the storage duration: 

Personal data are stored for the purpose of conducting business relations as long as there is a legitimate interest in them. 

 

Data processing for marketing purposes 

Purpose of data processing/legal basis: 

IntelliFinder A/S uses personal data for marketing purposes, in particular for advertising by e-mail, telephone and post. The purpose of data processing within the framework of marketing measures is to inform those concerned about products and services of the company of IntelliFinder A/S. The legal basis for sending advertising by post is Art. 6 para. 1 f) GDPR. The legitimate interest arises from our interest in sending customers and interested parties, information on products and services. The legal basis for marketing measures by e-mail or telephone is usually a declaration of consent submitted by you. Marketing measures towards existing customers (e.g. advertising by e-mail) may, under certain circumstances, also be permissible without prior consent on the basis of Art. 6 para. 1 f) GDPR. 

You can object from receiving marketing communications from us at any time with effect for the future by writing a message to info@intellifinder.dk. 

 

Storage duration/ Criteria for defining the storage duration: 

In principle, we store your personal data as long as it is necessary for the purpose for which it was collected. If you object from receiving marketing communications, we will stop processing data immediately and subsequently delete your data, unless they are also stored for other legally permissible purposes. 

 

Other purposes for the processing of personal data 

Furthermore, we use personal data provided by you or collected from you – as far as legally permissible – for specific purposes which are stated at the time of the concrete data collection (e.g. on certain pages of our website). 

  

Recipients/categories of recipients 

Disclosure of personal data to third parties: 

In principle, no data will be shared with other third parties outside IntelliFinder A/S. We may only disclose your personal data to third parties if you have expressly consented to the transfer in advance, or if we are obliged to do so by law. The legal basis for this data processing is Art. 6 para. 1 a) GDPR in case of consent or Art. 6 para. 1 c) GDPR in case of a legal obligation. 

Exceptionally, however, data are processed on our behalf by third-party processors (i.e. we outsource personal data collected from us to external service providers). These contractors are carefully selected, audited by us, and contractually bound according to Art. 28 GDPR (in particular on the provision of suitable technical and organizational security measures). 

We may also disclose your personal information if the disclosure is necessary to protect vital interests, or where we are otherwise permitted by applicable laws or regulations. 

We do not sell or license your personal information to third parties. 

 

Use of our website 

The protection of your privacy is very important to us. For this reason, we have designed our website in such a way that it can be used anonymously. We use information that we receive and store during your visit to our websites exclusively for internal purposes and to improve the design of the websites. Exceptions apply if data processing is necessary to defend against and prosecute attacks that constitute criminal offenses or impair the functionality of our website. 

 

Usage Data 

When you visit our websites, so-called usage data is temporarily stored on our web server for statistical purposes as a protocol in order to improve the quality of our websites. This data set consists of 

• the page from which the file was requested, 

• the name of the file, 

• the date and time of the query, 

• the amount of data transferred, 

• the access status (file transferred, file not found), 

• the description of the type of web browser used, 

• the IP address of the requesting computer shortened by the last three digits. 

We use this information to enable access to our website, control and administer our systems, and to improve the design of our websites. These data are stored anonymously. The creation of personal user profiles is thus excluded. Data about individuals or their individual behavior is not collected. 

 

Cookies 

Cookies are small files that are stored on a visitor’s hard drive. They allow information to be stored for a certain period of time and to identify the visitor’s computer. For better user guidance and individual service presentation, we use permanent cookies. We also use so-called session cookies, which are automatically deleted when you close your browser. With modern web browsers, you can monitor, restrict or prevent the setting of cookies. Many web browsers can be configured to automatically delete cookies when the program is closed. The deactivation of cookies may result in the limited functionality of our website. You can set your browser so that it informs you about the placement of cookies. This makes the use of cookies transparent for you. 

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Description of types of Cookies

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Marketing Cookies

What are Marketing Cookies?

Marketing cookies are small text files placed on your device when you visit our website. These cookies enable us to track your browsing activity and collect information about your preferences and interests to deliver targeted and personalized marketing content to you.

 

Why do we use Marketing Cookies?

We use marketing cookies to enhance your browsing experience and to provide you with relevant and engaging content tailored to your interests. These cookies help us understand how you interact with our website, the products or services you are interested in, and the effectiveness of our marketing campaigns. By analyzing this data, we can improve our website's performance and ensure that the marketing content we deliver is more relevant to you.

 

What information do Marketing Cookies collect?

Marketing cookies collect non-personal information such as the pages you visit, the links you click, the time spent on each page, and your interactions with the content. This information is aggregated and anonymized, meaning it does not directly identify you as an individual. We do not collect sensitive personal data through marketing cookies.

How long do Marketing Cookies stay on your device? The duration of marketing cookies on your device may vary. Some cookies are session-based and will be deleted from your device when you close your browser. Others are persistent cookies that remain on your device for a specific period or until you manually delete them.

 

How can you manage Marketing Cookies?

You have the right to control and manage your cookie preferences. Upon visiting our website, you will be presented with a cookie consent banner, allowing you to choose which types of cookies you consent to. You can change your preferences at any time by accessing the "Cookie Settings" link on our website.

Additionally, most web browsers allow you to manage cookies through their settings. You can choose to accept, reject, or delete cookies at any time. Please note that by disabling marketing cookies, you may not experience the full functionality of our website or receive personalized marketing content.

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How do we protect your data?

We take data privacy seriously and have implemented appropriate security measures to protect the data collected through marketing cookies. We only share anonymized and aggregated data with trusted third-party service providers for analysis and marketing purposes. Your personal data is never disclosed or sold to third parties for their own use.

 

Functional Cookies

What are Functional Cookies?

Functional cookies are small text files placed on your device when you visit our website. These cookies are essential for the proper functioning of our website and enable us to provide you with a seamless and efficient browsing experience. Unlike marketing cookies, functional cookies do not track your browsing activity for marketing purposes.

 

Why do we use Functional Cookies?

We use functional cookies to enhance your browsing experience and ensure the proper functioning of our website. These cookies help us remember your preferences, such as language settings, login credentials (if applicable), and other customizations, so you don't have to re-enter them every time you visit our site. Additionally, functional cookies enable us to deliver content to you in a faster and more efficient manner.

 

What information do Functional Cookies collect?

Functional cookies collect and store non-personal information related to your interactions with our website. This includes your preferences and settings but does not include any personally identifiable information. The data collected by functional cookies is usually anonymized and cannot be used to directly identify you as an individual.

How long do Functional Cookies stay on your device? The duration of functional cookies on your device may vary. Some cookies are session-based and will be deleted from your device when you close your browser. Others are persistent cookies that remain on your device for a specific period or until you manually delete them.

 

How can you manage Functional Cookies?

Functional cookies are necessary for the proper functioning of our website, and we do not require explicit consent for their use. Upon visiting our website, you may not have the option to disable these cookies as doing so could affect the functionality and user experience of the site.

However, you can manage cookies through your web browser's settings. Most web browsers allow you to control cookies, including functional cookies, by adjusting your preferences. Please note that blocking functional cookies may impact your ability to access certain features or services on our website.

 

How do we protect your data?

We take data privacy seriously and have implemented appropriate security measures to protect the data collected through functional cookies. We only use the data collected for the specific purpose of improving website functionality and providing you with a better browsing experience. We do not share functional cookie data with third parties for marketing purposes.

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Analytics Cookies

What are Analytics Cookies?

Analytics cookies are small text files placed on your device when you visit our website. These cookies allow us to collect and analyze non-personal information about your website usage and interactions. The data gathered through analytics cookies helps us understand how visitors navigate and interact with our website, enabling us to improve its performance and user experience.

 

Why do we use Analytics Cookies?

We use analytics cookies to gain insights into how our website is used by visitors. This information is essential for us to optimize our website's content, layout, and functionality. By understanding user behavior, we can make data-driven decisions to enhance your browsing experience and ensure that our website meets your needs and expectations.

 

What information do Analytics Cookies collect?

Analytics cookies collect non-personal information about your browsing activity, such as the pages you visit, the time and date of your visit, the duration of your session, the device and browser you use, and your approximate geographic location. This data is aggregated and anonymized, meaning it does not directly identify you as an individual.

 

How long do Analytics Cookies stay on your device?

The duration of analytics cookies on your device may vary. Some cookies are session-based and will be deleted from your device when you close your browser. Others are persistent cookies that remain on your device for a specific period or until you manually delete them.

 

How can you manage Analytics Cookies?

Upon visiting our website, you will be presented with a cookie consent banner, allowing you to choose which types of cookies you consent to, including analytics cookies. You can modify your preferences at any time by accessing the "Cookie Settings" link on our website.

Most web browsers also allow you to control cookies, including analytics cookies, through their settings. You can choose to accept, reject, or delete cookies at any time. However, please note that disabling analytics cookies may limit our ability to analyze website traffic and improve our services based on user behavior.

 

How do we protect your data?

We take data privacy seriously and have implemented appropriate security measures to protect the data collected through analytics cookies. The information collected is used solely for analytical purposes, and we do not share it with third parties for marketing or advertising purposes.

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Your Rights

As a user, you have rights concerning your personal data under the General Data Protection Regulation (GDPR). These rights include the right to access, rectify, erase, restrict processing, object to processing, data portability, and the right not to be subject to automated decision-making.

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Compete list of cookies used

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Encryption 

To protect your data from unwanted access, we use an encryption method on most pages. Your details are then transmitted from your computer to our server and vice versa via the Internet using 128-bit SSL encryption (Secure Socket Layer). You can recognize this by the fact that the lock symbol on the status bar of your browser is closed and the address line starts with https://. 

 

No obligation to provide personal information 

Unless otherwise stated in the previous chapters, the provision of personal data is neither required by law or contract nor necessary for conclusion of a contract and you are hence not obliged to provide such data. In case you choose not to provide us with your personal information, we might not be able to respond to your request or provide you with the requested service, and participating in an application procedure or in an event might not be possible. 

 

Your rights 

Right of access (Art. 15 GDPR): 

Pursuant to Art. 15 para. 1 GDPR, you have the right, to request confirmation as to whether personal data relating to you are processed and, if this is the case, to receive information about the personal data we hold about you as well as the information specified in Art. 15 GDPR. 

 

Right to rectification and erasure (Articles 16 and 17 GDPR): 

In addition, you have the right to have modify, correct or in general amend your personal information (Art. 16 GDPR). 

Furthermore, you have the right to request the deletion of personal data concerning you (e.g. if the data is no longer required for the purposes pursued) if the conditions set out in Art. 17 GDPR are met. 

 

Right to restriction of processing (Art. 18 GDPR): 

You have the right to request the restriction of the processing (Art. 18 GDPR) of your personal data if one of the conditions set out in Art. 18 GDPR is fulfilled, e.g. if you have objected to the processing, for the duration of any examination of our right to data processing or in the event that personal data are no longer required for processing purposes but must continue to be reserved for the assertion, exercise or defense of legal claims. 

 

A restriction on the processing means that the data in question may only be processed – apart from being stored – with your consent or in order to assert, exercise or defend legal claims, to protect the rights of another person or for reasons of an important public interest of the European Union or a Member State. 

 

Right to data portability (Art. 20 GDPR): 

If automated data processing is based on your consent or processing is necessary for the fulfilment of a contract with you or for the implementation of pre-contractual measures that take place at your request, you have the right to receive the personal data you have provided and which concerns you in a structured, current and machine-readable format and to transmit this data to another controller without hindrance from the controller to which the personal data have been provided. You also have the right to request the direct transmission of this data by us to a third party if this is technically feasible. 

 

Right of objection (Art. 21 GDPR): 

If the data processing is based on Art. 6 para. 1 f) GDPR (data processing for the protection of legitimate interests), you have the right to object to the processing at any time for reasons arising from your particular situation. We will then no longer process the personal data unless there are demonstrably compelling reasons worthy of protection for further processing which outweigh your interests, rights and freedoms, or the processing serves to assert, exercise or defend legal claims. 

 

Right of withdrawal (Art. 7 para. 3 GDPR): 

If the data processing is based on a consent pursuant to Art. 6 para. 1 a) or Art. 9 para. 2 a) GDPR, you can withdraw your consent at any time with effect for the future. However, such withdrawal shall not affect the lawfulness of data processing based on consent before its withdrawal. 

 

To exercise the aforementioned rights or in the event of open questions, please send us your request here. We will gladly assist you in case of any questions or suggestions on the topic of data protection. 

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Responsible for privacy and security

Mikkel Robin Nielsen

Chief Technology Officer

IntelliFinder A/S

privacy@intellifinder.dk  

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We will ask you to verify your identity and specify which kind of information you require. We will make sure that your request will be addressed in time and free of charge unless a disproportionate effort is required. 

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Right to lodge a complaint with a supervisory authority (Art. 77 GDPR): 

In addition, you have the right to lodge a formal complaint with the respective data protection authority in your jurisdiction, if you believe that the processing of personal data concerning you violates applicable data protection regulations. In particular, the complaint may be lodged with a supervisory authority in the EU Member State of your place of residence, place of work or the place of alleged violation. 

 

Changes to this Privacy Policy 

We may change this privacy policy in order to comply with applicable legal requirement. The current privacy policy can be found on our website and we therefore encourage you to regularly check it for any changes.